Présentation de l'entreprise
FLEXEIR Facilities Services are seeking a skilled and experienced Facilities Administrator/Helpdesk Support to join our growing, dynamic team. In this role, you will play a key part in ensuring the smooth operation of our facilities by managing daily activities, coordinating maintenance tasks, and supporting health and safety compliance.
IE - Facilities Administrator
Your role will include the following:
- Report on outstanding Work Order and PPMs, following up with sub-contractors on the status of works
- Prepare client quotes for reactive and follow-up works
- Assist in scheduling PPMs and reactive works
- Review contractor documents and ensure all documents are up to date
- Authorize and manage Permit to Work systems
- Compile RAMs as required
- Assist management with supplier invoicing
- Source and request PO’s for works in a timely manner
- Draft Supplier Level Agreements for approval by the Facilities Manager
- Coordinate Subcontractor maintenance visits with Supplier and Client requirements
- Oversee the employee schedule for support cover
- Financial reporting
- Compile service reports, upload to the CAFM system and issue to customers
- Assist management with the mobilisation of new contracts
Requirements
- Experience working in a professional team-based office environment
- Experience communicating with Clients/Customers and providing excellent customer service
- High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
- Experience working with CMMS and CAFM software
- Experience working in a similar role within Facilities Management is preferred
- Strong administrative and coordination skills
- Strong attention to detail
- Highly numerate and analytical skills
Job Type: Full-time
Benefits:
- Bike to work scheme
- Company events
- Employee assistance program
- On-site parking
- Wellness program
Schedule:
8 hour shift
Day shift
Monday to Friday
Location: In Person
Experience:
Facilites Management: 2 years (preferred)
Work authorisation:
Ireland (required)
